Calendly: Online tool to simplify the planning of appointments and meetings

Calendly is a scheduling platform that simplifies appointment scheduling for professionals, teams, and businesses. It helps you eliminate the constant email exchanges to find a meeting time that works for everyone.

Its promise is simple: to save you time and optimize your organization by automating the reservation process. In 2025, Calendly is one of the best planning tools, allowing millions of users to focus on what matters most: their meetings, not their organization.

‍

‍

What is Calendly used for? (Use case)

Calendly is mainly used to automate and simplify appointment scheduling. The tool generates a personal link linked to your calendar that you can share. People who click on this link see your availability in real time and can book a slot in a few clicks.

The benefits are multiple: considerable time savings, a reduction in planning errors and a more professional image. Les SMES use it for sales demonstrations, recruiters for interviews, and consultants for coaching sessions.

‍

‍

Calendly's key features

• Customizable event types : Create individual, group, or group meetings according to your needs.
• Synchronizing calendars : Connect up to six of your calendars (Google, Office 365, Outlook) (Google, Office 365, Outlook) to avoid double bookings.
• Detecting time zones : The tool automatically adjusts time zones for international participants, avoiding confusion.
• Automated workflows : Send reminders, follow-up emails, and notifications to improve engagement.
• Integration and customization : Integrate Calendly directly into your website and personalize the booking page with your logo and colors.

Advantages and limitations of Calendly

✅ Advantages:

• Ease of use : Its intuitive interface is appreciated by both the organizer and the guests.
• Time saver : Automating the planning process frees up valuable time.
• Powerful integrations : Calendly connects to a multitude of popular tools like Zoom, Salesforce, Slack or HubSpot.
• Flexibility : It adapts to many use cases, from individual entrepreneurs to large companies.

❌ Boundaries:

• Limited free plan : The free version only allows you to manage one type of active event at a time.
• Limited customization : While it is possible to customize some aspects, the options may be limited without upgrading to a higher plan.

‍

‍

How much does Calendly cost? (Prices 2025)

Calendly offers several formulas to adapt to your needs.

• Basique : Free forever. Great for personal use, it includes calendar login, unlimited bookings, and automated notifications.
• Standard : Starting at €10 per user per month (annual billing). This plan is designed for professionals and small teams, offering multiple calendar connections and customizing the booking page.
• Teams : Starting at €16 per user per month (annual billing). Recommended for growing businesses, it adds advanced features like round-Robin appointment distribution and Salesforce connection.
• Enterprise : The rate is on quotation and starts at $15,000 per year for large organizations with advanced security and support needs.

‍

‍

Our opinion on Calendly (Test & Recommendations)

After testing it, our opinion on Calendly is very positive. The tool delivers on its promise by radically simplifying planning. The user experience is fluid and pleasant, whether it is to configure availability or to book a time slot.

Its strengths lie in its ease of use and the power of its automations that really save time. The main limitation is its free plan, which can quickly become frustrating if you have a variety of needs.

We recommend Calendly to independent professionals, sales and recruiting teams, and any business looking to maximize operational efficiency.

Final grade: 4.5/5

Alternatives to Calendly

• Doodle : Very popular for group planning thanks to its survey system.
• Microsoft Bookings : A great alternative for those who are already well integrated into the Microsoft 365 ecosystem.
• HubSpot Meetings : Included in the HubSpot suite, this is a relevant option if you already use their CRM.

Integrations available with Calendly

Calendly shines by its ability to connect to a vast ecosystem of applications. You can integrate it with CRM tools like Salesforce and HubSpot, video conferencing platforms like Zoom and Microsoft Teams, payment solutions like Stripe and PayPal, and automation tools like Zapier and Make for even more advanced workflows.

‍

‍

How do I get started with Calendly? (Quick guide)

1. Create your account : Go to the official Calendly website and sign up for free.
2. Connect your calendar : Link your main calendar (Google, Outlook, etc.) to synchronize your availability.
3. Define your availability : Indicate the days and times when you are available for appointments.
4. Create your first type of event : Set the duration, the location (physical or video) and the questions for your guests.
5. Share your link : Integrate your Calendly link into your email signature, on your website, or share it directly.

For a tailor-made integration of Calendly into your business projects, do not hesitate to contact us. The TurnK team is there to support you. Contact us.